1. Travel Politics
A well-written travel policy and disseminated is the foundation of any good travel program, and I am constantly amazed that so many companies have a policy as outdated and poorly designed travel, if they have at all. It is difficult to find a well-written policy. Can be found online very easily. All that remains is to be amended to reflect the corporate culture, and circulated within the company so that everyone understands and agrees to follow. For this reason, it is a good idea to have everyone sign a copy of the travel policy to ensure that it is read, understood and owned by all company personnel. I suggest that everyone in the company signs a copy of the travel policy, whether or not they travel. They can change their position in society later and be required to travel. A travel policy should not be complex or long. Here are some of the best travel policies which were seen a few pages.
2. Internal and external centralized Travel
Many companies centralize their travel program and pay a price in terms of lost opportunities for cost reduction and internal efficiency. Many companies do not have a centralized travel scared require travelers to do something they do not want to do it, with the idea that travel centralization require hiring a travel manager. Both may be legitimate concerns, but need not be in the most cases. By requiring travelers to book in the center, it is not necessarily cause them to lose flexibility. You can centralize travel while allowing travelers to book yourself, or with a travel agency of their choice, or online via a provider that has worked with and trust. By assigning someone with responsibility for overseeing travel, which become a single point of contact, both internal and external to travel themes. If your company spends less than $ 1 million in the air, you probably do not need a full-time travel manager. In these cases, surveillance can travel to the ministry of finance, human resources, or even an assistant general level. Here's a look at the benefits to be gained by centralizing travel.
By centralizing travel with an agency, you win in a number of important points. You will have a point of contact for single issues, while travelers are on the road, and you will have one entity to go for all your travel needs. This eliminates the problem of consolidation of a travel report from various sources. By making trips together, you will gain a lot of economies of scale. If you can measure the total distance between multiple divisions or locations, you can get more for the supplier of your travel money. This will allow you to earn more brokerage airline discount programs, which means more tickets and free upgrades, get a higher percentage out of our favorite airline, and get better rates negotiated your hotel car contracts. Their compliance costs also decrease your travel agent will often update their fees for a total volume greater travel.
3. Mix booking online and personalized service
It is an addition to the previous item, which calls for centralizing trip with a travel agency. This is important, but it is not necessary to require travelers to use an online reservation system and not to impose travelers to call the agency directly. Offering travelers the opportunity to do well, they achieve several objectives. It will reduce compliance costs, as now it is cheaper in terms of service charges. By giving travelers the option, you give them a sense of control, increasing morale and a better chance of a high rate of adoption. Third, you leave open a practice to use the online booking engine for less complex routes, and enabling executives, frequent travelers, and complex routes to be booked directly with a travel agent who can offer a level of service higher and better overall travel experience when warranted.
4. Look under every rock
While most of the many travel programs revolve around air budget, there are several other areas that you can study to find savings opportunities. There are some obvious place to look, as negotiated rates for your favorite hotel, or car rental with discounts zones of preferred suppliers. Often, your travel agency already discounted rates through partnerships and affiliations car agency contracts. There are also some less common areas in the survey. For example, if land transportation is a concern, most providers offer discounted rates and direct billing option. Direct billing agreements with hotels and car rental agencies are also a great way to increase efficiency and facilitate the work of accounting department.
5. Effect of hard dollar lever and soft dollar contracts
Most major airlines now offer discounts incentive dollars in hard and soft dollars in exchange for their loyalty to the company for its product. If your travel schedule is more than $ 1 million in expenses in the air, you can secure a reduction of the lowest in the social choices in exchange for a commitment to participate in market rates. For your secondary carriers, or if your volume is less than the minimum required by the airline, may be introduced into the soft dollar programs for free tickets and upgrades and improvements Free State of travelers or a club airport passes. These programs require little in the way of volume, but not well advertised, so you should look for or ask your baker trip or your current agency to point you in the right direction.
6. What volume does not neglect hotel
Volume hotel is sometimes overlooked, but it should not be. Negotiated rates can be had by your travel agent or directly with the hotel properties of their choice. Some hotels near headquarters negotiated rates for you updated exchange for a minimum commitment of room / night. Using a travel agency, is likely to receive discounts of 5% to 50% on thousands of hotels worldwide.
7. Have at least a Lease
Car leases are easy to obtain and require little in the way of the commitment of the company. Choose a partner who has the airport offices and a reputation for excellent customer service. You can save 5-10% very easily and can also negotiate their accession frequent tenant for all employees. This will make it more efficient and improve morale. You can also enter direct billing arrangements can make all the jobs of its passengers and staff accountants much less stressful.
8. Understand and group meetings contracts
Airlines and hotels have a discount on rates when you have groups traveling together or assembled in a destination from multiple points of origin. These contracts can provide air tickets reductions Meeting 10.2%, and if you have enough passengers on one airline may be able to negotiate free tickets to be given at the end of the contract. The minimum requirement is usually 10 travelers going to the same place at the same time. Some airlines have higher minimums, so make sure you ask before generating a contract. Hotels discounted their rates similarly with a minimum of 10 nights. These discounts can range from 10% to a much larger reduction based on occupancy rates and seasonal variations.
9. Using Reports to continuously improve the parameters
Well-managed travel programs require constant monitoring and financial controls are properly exploited. Emphasize the reports in a timely and customized time that can be designed to ensure that the information you need most. When receiving regular reports on traveler behavior and compliance provider contract, you will be better able to fulfill contractual obligations, cost reduction targets and see where the opportunities for future savings may lie.
10. Use all avenues to improve the comfort and efficiency traveler
Finally, any well managed travel program will take into account the comfort and productivity of its travelers. When travelers are comfortable, they can focus on their core priorities that help advance your business. If travelers are happy, who perform at a higher level. Ask if your travel agent can update the status of a preferred airline travel. Look block purchase Club Airport passes can be used strategically for long and complex routes. There are many ways to reward travelers for difficult and often exhausting journey. Such awards generate feelings of loyalty and increased productivity and efficiency.
If you want to know more about how your company can best use their travel program to benefit their bottom line and the satisfaction of its level of management, do not hesitate to contact me. I am happy to point you in the right direction.
Aucun commentaire:
Enregistrer un commentaire